To decide whether you should use file presentation or screen share in the meeting, follow these tips:
Use screen share when sharing
- A video or audio file, showing an image, or using a YouTube/Vimeo link.
- A file and editing it during the meeting.
- A presentation that contains animation, slide transitions, or embedded video/audio.
- A monitor to use remote desktop control.
- A presentation, PDF, or document with fonts originally embedded using a Mac computer.
- A browser window or when switching between multiple files or programs.
Use file presentation when
- Sharing a supported file type:
- Adobe PDF
- Word document (DOC, DOCX)
- PowerPoint presentation (PPT, PPTX)
- Excel spreadsheet (XLS, XLSX)
- Sharing a file that does not need changes or annotations.
- Sharing a presentation that includes presenter notes in plain text. Viewers will not be able to see the notes.
- Sharing a file that uses supported fonts.
- Sharing a presentation, PDF, or document with fonts originally embedded using a Windows computer.
- You need to easily manage participants, respond to chats, or view the presenter notes on a single display.
- You want to avoid participants seeing onscreen notifications, documents, or sensitive information.
- You need the presentation to be viewed in the highest fidelity.
Use whiteboard when
- You or your guests want to draw or write over an imported image or a blank canvas.
- You want to brainstorm and illustrate your ideas with your guests in real-time.
- You want to save your work and send it to your guests.