Tips for presenting in the meeting

To decide whether you should use file presentation or screen share in the meeting, follow these tips:

Use screen share when sharing

• A video or audio file, showing an image, or using a YouTube/Vimeo link.
• A file and editing it during the meeting.
• A presentation that contains animation, slide transitions, or embedded video/audio.
• A monitor to use remote desktop control.
• A presentation, PDF, or document with fonts originally embedded using a Mac computer.
• A browser window or when switching between multiple files or programs.

Use file presentation when

• Sharing a supported file type:
  • Adobe PDF
  • Word document (DOC, DOCX)
  • PowerPoint presentation (PPT, PPTX)
  • Excel spreadsheet (XLS, XLSX)
• Sharing a file that does not need changes or annotations.
• Sharing a presentation that includes presenter notes in plain text. Viewers will not be able to see the notes.
• Sharing a file that uses supported fonts.
• Sharing a presentation, PDF, or document with fonts originally embedded using a Windows computer.
• You need to easily manage participants, respond to chats, or view the presenter notes on a single display.
• You want to avoid participants seeing onscreen notifications, documents, or sensitive information.
• You need the presentation to be viewed in the highest fidelity.

Use whiteboard when

• You or your guests want to draw or write over an imported image or a blank canvas.
• You want to brainstorm and illustrate your ideas with your guests in real-time.
• You want to save your work and send it to your guests.