PGi Event Conferencing, Terminology
Renaming – Main Objectives |
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Key Renaming Deliverables |
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Event Conference
General Terminology
| New Name | Replaces | Definition |
|---|---|---|
| PGi Event Conference | Operator Assisted Conferencing | The PGi’s Global Operator Assisted Conferencing Platform |
| PGi Event Conference – Greeted Entry | Event | Event Conference Moderators, Presenters and Participants are greeted and placed into the call by an Event Conference Specialist. A Lead Event Conference Specialists remains on the call to assist during the duration. |
| PGi Event Conference – Greeted Entry, Connection | Connection | Event Conference Moderators, Presenters and Participants are greeted and placed into the call by an Event Conference Specialist and remain on the call for 15 minutes after start time. |
| PGi Event Conference – Passcode Entry | Auditorium | Event Conference Moderators, Presenters and Participants are greeted by an automated prompt, requesting a passcode when joining the conference call |
| Event Conference Delivery Team | Varies by region | The PGi Operations Team that manages Event Conference delivery from pre-conference to conference wrap up. |
| Reservations Team | Varies by region | The PGi Global team responsible for scheduling and booking Event Conferences on behalf of the customer call organizer |
| Event Manager | Varies by region | A PGi individual that schedules and coordinates the entire Event Call flow when applicable, to include rehearsals, custom script development etc.) |
| Event Conference Specialist | Operators | The Specialist is responsible for answers incoming lines and placing them into the appropriate conference |
| Event Conference Lead Specialist | Lead Operator | The Lead Specialist is responsible for all aspects of the event conference once the presenters and participants are placed into the pre and main conference |
| Web Event Producer | Varies by region | The Web Event Producers support Conferences that are also utilizing a visual web component, liaising with the rest of the Event Conference Delivery Team. |
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GlobalMeet Webcast Producer |
The GlobalMeet Webcast Producers support Conferences that are also utilizing our webcasting product, liaising with the rest of the Event Conference Delivery Team. | |
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GlobalMeet Webinar Producer |
The GlobalMeet Webinar Producers support Conferences that are also utilizing our webinar product, liaising with the rest of the Event Conference Delivery Team. | |
| Conference Organizer | Varies by region | The customer contact that schedules the conference |
| Conference Moderator | Varies by region | Another individual separate from the organizer and presenters that the call is handed over to by the Lead Specialist |
| Conference Presenter (Audio only or Web) | Varies by region | All individuals that have a speaking roll on the Event Conference |
| Conference Participant | Varies by region | All individuals on the Event Conference that are not presenting, typically their line are on mute in listen mode only |
| PGi Communication Line Facilitator | Comm Line Operator | The PGi Communication Line Facilitator helps prioritize Q & A, verify participants etc. |
| Customer Communication Line Facilitator | Comm Line | The customer Communication Line Facilitator prioritizes Q & A, verifies participants etc. |
| Event Conference Audio Production | Varies by region | The Event Conference Audio Production Team produces and manages post event media |
| Event Conference Enhanced Services | Ancillaries | All other optional Event Conference Services (e.g. translation, transcription etc.) |
| Event Conference Access Numbers | Global Number Set | The Event Conference access phone numbers available to customer by region or country |
| Recurring Conference Series | Standing Call Series | A recurring event conference is a call set up for a specific interval or on-going (example – weekly on Mondays at 3 p.m., etc.). The number and features associated to the conference do not change. |
| Recurring Conference Series | Standing Call Series | A recurring event conference is a call set up for a specific interval or on-going (example – weekly on Mondays at 3 p.m., etc.). The number and features associated to the conference do not change. |
| Participant PIN | Conference PINS | Customer provides a list of authorized participants. Each participant is assigned a PIN which is requested when they join the conference call. |
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Participant PIN Validate |
Customer provides a list of authorized participants. Each participant is assigned a PIN used for participant validation. Valid PIN is required and must entered via DTMF by the participants and then the PIN is validated against the PIN server | |
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Participant PIN Capture |
Customer provides a list of authorized participants. Each participant is assigned a PIN used for participant look ups. Any PIN is allowed, PIN must be entered by participant and system just verifies a PIN was entered | |
| Name on Entry | Name On Entry | Participants are asked to give or record their name or other information at entry of the conference call. A participant list is provided to the organizer of the call at its conclusion and it can also be used to populate the conference controls interface |
| Custom Hold Message | Custom Hold Music | Customer’s own music or message to be played to participants waiting on hold |
| Event Conference Details | Confirmation Emails | Email sent to conference organizers, confirming their call is booked and contains instructional copy for joining the conference |
| Custom Prompts | Event Custom Prompt | Any non-standard call entry prompt into a Greeted Entry conference. |
| Dedicated Phone Numbers | Dedicated Dial-In Number | Customers have the option to purchase a dedicated number(s) for all of their Event Conferences |
| Registration and RSVP | Event Registration / RSVP | Collect information in advance about your participants. RSVP also allows an organizer to determine how many attendees will be on the call. |
| Event Communication Line | Comm Line | An open two-way phone communication between customer communication line facilitator and a PGI communication line facilitator. Allows a designated customer contact to converse privately during the Event Conference. |
| Question & Answer | Q&A | At a designated time, participants are informed that they may queue up to ask questions of the presenters. The Lead Specialist will open the line of each questioner to allow the exchange. Once the question has been answered, the questioner’s line will be placed back in muted status. |
| Voting and Polling | Event Voting and Polling | Feedback through operator-managed polling. Participants are asked to respond to either multiple choice or yes/no questions using touch tone commands. Results are compiled and sent to the requestor after the conference has concluded. |
| Host Controls and Conference Controls | Host Controls and Conference Controls | Host Controls (direct clients) and Conference Controls (indirect/reseller clients) display participant data in real-time so presenters can see who has joined, determine Question and Answer queue and prioritize, and view polling results. |
| Live Event Conference Translation | Translation | Live Interpretation is defined as the situation in which an Interpreter is required during the conference to translate between conference participants. |
| Pre-Recorded Conference | Pre-recorded audio | Hosts can script and record their presentation prior to the Conference date and play the recording into the conference call as if it’s live. PGi Specialists then open up the Q&A so that participants can ask questions live. |
| Participant List Report | Event Conference Participant List | A Participant List is a list of the people who have joined a particular conference call. The organizer can request that specific information, in addition to name, be captured from each participant. |
| Client Provided Verification List | New | Specialist review cross-reference callers with a customer provided participant list. It may be used to restrict or give certain callers priority during Q&A etc. or just to give certain priorities etc. |
| Call-in Audio Replay | Soundbyte | A Call-in replay is a phone accessible recording of a conference call that is available after conference conclusion. Parties call a designated number and enter a code to listen to the recorded conference |
| Call-in Audio Replay – Voice Capture | Soundbyte Voice Capture | Participants are asked to record their name or other information at entry of the recorded conference. A list of those that accessed the recording can be provided to the organizer of the conference organizer |
| Conference Recording File | File Recording | Broaden your reach with replay, with CDs or other audio files. Recordings of a particular conference can be sent via mail (standard or expedited delivery available) or posted to an ftp site (within 2 hours of conference completion). A variety of CD formats are available – mp3, .wav, CDA format. |
| Post Event Conference Transcription | Transcription | A transcription is a written documentation of the conversation that occurs on a conference call. The quality of the transcription is dependent upon the participants speaking clearly and enunciating properly during the conference. |