This quick reference guide helps you learn the basics of hosting or attending meetings using your mobile device.
Connect your audio
Whether you start your own meeting or join another meeting, the next step is connecting to meeting audio. You can use your data or Wi-Fi connection for HD meeting audio, have the meeting call your phone, or dial in to the meeting.
To connect your audio:
- Connect now with VoIP to talk and listen through a connected headset (recommended) or your device's mic and speakers.
- Call me to have the meeting room call you at the phone number you enter. The app remembers phone numbers previously entered, so you don't have to enter them again.
- Dial in to choose a dial-in number. To change access numbers, tap the primary access number and select a new one from the list. The app provides you with the access number and passcode when you enter the meeting room, just tap Call. No need to memorize an access number or passcode.
Once you have connected your audio, the Audio button shows your audio status and type of connection:
- A green mic indicates an active phone connection
- A blue mic indicates an active VoIP audio connection and displays your speaking volume level
- A red mic indicates your line is muted or your audio is not connected
Manage your meeting
Tap Guests to show everyone in the meeting, including any roles assigned to a participant. If you are the host, tap a guest's name to mute their mic, promote them to the Presenter role, or dismiss them from your meeting. Tap Meeting to see who is currently speaking, who spoke last in the meeting, or to view shared content and webcams. Tap Chat to join the current conversation. Tap Exit to leave the meeting or just manually close your app (iOS).
Note: You always enter the room on the Guests tab.
Record your meeting
Hosts can record their meetings for future reference and for sharing with participants unable to attend. Recordings capture a high-quality video of your meeting, including the Meeting panel, Chat panel, and any webcams, screens, files, or videos being shared in the room. The maximum time limit for a recording is 8 hours.
The meeting room prompts you to start recording when:
- Content is shared within the meeting
- Several minutes have passed and you have absent guests (Outlook integration required)
Note: The completed recording captures the meeting room in your selected language (Dutch, French, German, or English).
To record a meeting:
On the meeting controls, tap the More button and then tap Start Recording.
To stop recording:
On the meeting controls, tap the More button and then tap Stop Recording.
View shared content
If someone is sharing content in the meeting, you can follow along using the mobile app. You can view shared screens, files, whiteboards, and videos. You can also view up to 16 webcams. When content and webcams are being shared simultaneously, the shared content displays above the webcams.
Important: To hear videos on your smartphone, you must connect your audio using VoIP. If you have the meeting call you or dial in to the meeting, you will not hear the video, even if you can see it.
On the Meeting tab:
- Swipe up to view additional webcams.
- Tap the Maximize button to enlarge the shared content and webcams, and rotate your device for a larger, landscape display.
- Tap either the shared content or a webcam to spotlight it. Tap the Minimize button to reset your view.
- Tap the middle of the screen to hide and show the meeting controls.
- Pinch to zoom in and out.
You can't zoom in or out on videos or webcams.
You can’t view shared files and webcams simultaneously on iOS. To view the shared file, tap Tap to view file presentation. The file displays in full-screen mode and webcams are hidden.